Minutes of the Board Meeting
The minutes of board meetings are an essential element of good governance since they ensure that each discussion and decision is recorded. The board secretary, or someone else designated to do this is typically accountable to take minutes at a meeting.
The person who is responsible for taking minutes of the meeting must be able to listen and accurately record the entire conversation even when directors are discussing a subject or talking over each other. The minutes may also be scrutinized at a court when the company is sued, so they need to be as neutral and objective as possible.
Find out the date and time of the meeting. This information will help you record your minutes following the meeting. It also will make it easier for your readers to find relevant information. It is also important to note whether the meeting is an annual or special, emergency, or executive session.
Note all those who attended the meeting, including presiding officers and board members, as well as non-voting attendees including staff or guests. It is important to keep track of all attendees, particularly when recording meetings held remotely.
Include an overview of each agenda item, along with an introductory paragraph or two that mentions the major topics of discussion and any major decisions made. It is important to not include too numerous details. In fact, lengthy documents can be overwhelming for the reader and can make it difficult to understand the direction of web the business.
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