Four Solutions to Restrict Access to Electronic Documents

16/07/2024  |   Sin categoría  

It is essential to protect confidential information from being viewed by the public when you are handling sensitive data on customers and employees or maintaining confidential files on company accounts or deals. There are a variety of ways confidential information can be stolen in the event of malicious actors getting access to employee email or taking passwords and usernames. Learn more about how to secure your business information and avoid the possibility of a breach.

Use security measures like two-factor authentication secure files, two-factor authentication, current antivirus software, malware scans and auto-logouts to ensure your electronic files are secure in the same manner as physical records. In addition, using secure cloud-based storage options or network drives to save and store documents can help reduce the risk of losing or being stolen.

Another way to ensure that no one is unauthorised use of electronic documents is to require a signature electronically before anyone can access the documents. This is a gaining popularity feature that helps companies confirm the identity of people before granting them access to their personal documents. It also promotes optimum document security as any changes made are recognized.

A more secure level of security could be achieved by using specific permissions that allow administrators to control how sensitive files are printed open, copied and opened. A file can be also restricted in relation to the kind of changes it can undergo, such as changing the text or design. A examine trail can be added to restricted files, allowing administrators to monitor user activities and to identify any modifications that are not authorized.

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