How to Craft an Effective Board Meeting Reminder
A reminder for a board meeting is a vital way to ensure that participants are well-informed and prepared for an event scheduled. It usually includes important information like the title of the meeting the date and time along with the location (or virtual platform), as well as pertinent items on the agenda. It also serves as a gentle reminder to participants to review their agendas and organize their schedules. A well-crafted reminder can be distributed regularly using templates and tools to help encourage participants to attend scheduled meetings and emphasize the importance of those engagements.
Consider the following when creating an effective and memorable reminder for your meeting:
Use the tone of a friend when asking for confirmation of attendance or responding. Be sure to use clear email copy with all the relevant information. Also, make sure to include the meeting link and/or platform details to reduce the risk of miscommunication, or oversight.
In general, it is best to remind people at intervals that are strategic, like one week prior to the meeting, followed by a follow-up day before and an additional reminder on the day of the meeting. This can reduce the time required to prepare for meetings and increase the likelihood of an outcome that is positive.
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